Reimbursement Guidelines
St. Leo the Great School PTO
2009-2010
Reimbursement Procedures
Expenses incurred by parents for PTO-sponsored events such as Gift Wrap fundraisers, Family Fun Night, Quiz Bowl, etc. will be fully reimbursed if the following procedures are used:
1. All reimbursement requests will be submitted in writing using the proper reimbursement form, which is available in the school’s main office and on the school’s PTO website.
2. Original receipts need to be attached to the reimbursement form with items, prices, totals circled and/or marked.
3. All forms will be submitted directly to the PTO Treasurer via postal mail, school mail or hand-delivered.
4. Please specify whether payment should be sent to you via school mail or home address.
5. Any request for reimbursement must be submitted within two weeks of the expenditure. If requests are not submitted by the last day of school, your expenditures will be considered a donation to the PTO and School.
Event Chairs should keep track of expenses for future reference. Chairs can decide whether to submit expenses as they come in or all at one time, and whether or not you want to submit expenses on your committee’s behalf. For further information or for any questions, please contact the PTO Treasurer.