PTO Meeting Minutes

The PTO Board held their monthly meeting on January 13th 2009. Mr. David DiPippa opened the meeting with a prayer. Board members in attendance included: Mary Beth Crosson, President, Theresa Storey, Vice President, Lynn Williams, Recording Secretary, Kim Pham Vu, Treasurer, Suzanne Dowd, Member at Large, Cynthia Washington and Deborah Ball, Faculty Representatives, and David DiPippa, Principal.

Treasurer’s Report: Ms. Vu presented the treasurer’s report ending December, 2008. Our current account balance is $55,707.42. Our DIAL savings account interest rate has decreased to 2.5%. Last month interest earned was $121.35. SCRIP sales at Christmas generated $427.00 profit included in the above balance. Expenditures for the month included $266.45 for field day ribbons, remainder of family fun night expenses, and copying costs. The transfer of funds for the 8th grade luncheon will be requested.

Current Business:

• Fundraising:
  • Suzanne Dowd presented information on the upcoming Fairfax Ice Arena Skate Night scheduled for January 27th from 4:30 – 5:45 pm. A flyer will go home in the Thursday folder. Skating and rental rates will be discounted for families. She is continuing to work out details for a McDonald’s fundraiser that same night. Discussion was held regarding support of raising funds at the Skate night for Parishioner/child who is ill with Kidney disease. Mrs. Crosson motioned that the Board support this fundraising effort by taking up a collection at Skate Night. Motion was seconded by Suzanne Dowd and unanimously supported by the Board. Mrs. Dowd will obtain approval from Fairfax Skate Arena.
  • Let’s Dish fundraiser postponed for January. It will be held in February, March and April.
  • Chick-Fil-A Cheesecakes will be sold from March 12-26th. Vouchers will be issued for cheesecake pick-up at the Chick-Fil-A store in Fair Oaks Mall. We will try to arrange a sampling of the cheesecake during afternoon car pool line on March 11th. Cost for cheesecakes will be $20.00, with $5.00 from each cake sold going to the PTO.
• Funding Requests:
  • Reading Comprehension Program: Mrs. Ball presented a funding request from the third grade for an updated version of the Scholastic Books Reading Comprehension program. The third grade children had signed a petition requesting “more quizzes.” Mrs. Ball stated that the current list of quizzes available to the children is out of date. The children are eager to read the books, and earn points and credits for passing the quizzes. Quizzes for more recent publications are not in our quiz library and the children have almost exhausted their current selections. Mrs. Crosson motioned to approve the approximate $600.00 funding request for the program. Motion was seconded by Theresa Storey and unanimously approved by the board. Mrs. Crosson will contact the Scholastic representative regarding the purchase and request the program continue through the 2009-2010 school year.
• Cafeteria Tables:
  • A request has been make for new tables in the cafeteria. Many of the current tables are falling apart or have been discarded. Mrs. Crosson motioned that the PTO donate $1,500.00 toward the purchase of new tables. The motion was seconded by Ms. Vu and unanimously approved by the Board. The Board also suggested that extracurricular or other groups that use these tables regularly might also be willing to contribute toward the purchase of one or more tables. Mrs. Crosson will follow-up with contacting these groups.
• Quiz Bowl:
  • Saturday, March 14th. Costs for refreshments have increased this year. The cost for a table will be increased to $100.00 to offset costs and will seat 8-10 people. Individual tickets will be $13.00. Vicki Holleran will be coordinating ticket sales.
• Volunteer Hours:
  • We still do not have a volunteer coordinator replacement. Mrs. Storey has offered to work on totaling volunteer hours to date. Mrs. Crosson hopes to have totals by Catholic Schools week to send out to parents.
• Spirit Wear:
  • A request was made to have a Spirit Wear table at Grandparent’s Day. Mr. DiPippa approved this request.

Principal’s Notes:

• Open House: Mr. DiPippa announced that there will be an Open House on January 25th after the 11:00 mass. Mrs. DeMarco is coordinating school tours.
• Golf Outing: May 11, 2009. Check in will start at 10:00. There will be a cocktail hour from 3:30 to 4:30 p.m. and dinner from 4:30 – 6:00 p.m. Funds from this event will go to technology fund and $1000.00 to the PTO.
• Enrollment: Mr. DiPippa was happy to report that three new families are joining our school community.

Looking Ahead:

• The PTO will have several Board vacancies for the next term 2009-2011. Please consider filling one of the following vacancies: President, Vice President, Recording Secretary, Corresponding Secretary, and Volunteer Coordinator.
• The next PTO Board meeting will be held on Tuesday February 10th, 2009 at 7:15 in the Faculty lounge. All are invited.
• The meeting was adjourned at 9:00 p.m.

Respectfully submitted,

Lynn S. Williams
Recording Secretary